Once you make the decision that you want live music at your wedding, the next step is finding the right band. Hiring the musicians is a major wedding-planning step, as they set the tone for your reception. Swing, jazz, rock; whatever you choose will forever leave an impression on your big day.
Talk over band ideas with your fiancé, and keep your guests in mind. Although you both might love House music, Aunt Greta might be put off. Also think about your site; the jazz band that you both love might fit in perfectly at a country club affair, but will they be acceptable (or willing) to perform at a beach ceremony?
To find bands, talk to friends and family, and all vendors. If you live in a big city, check out clubs and other venues. Search for wedding bands in your area, and then find out if they have sample clips. Like other elements of your wedding, go with something you know you love. If you attended a wedding with a wonderful band, call up the bride and ask for the name.
Your live music search should begin about 8 months’ prior to your wedding, and after you’ve picked the site. Never assume that the band you love won’t be booked several months’ ahead of time, or that your first choice will be available. The price of wedding music varies tremendously, depending on the style of band, where you live, and the length of your wedding. Expect to pay anywhere from $5,000 to $15,000, even more for your city’s latest sensation. Get references, and contact the Better Business Bureau for complaints.
When interviewing bands, it’s vital to get a CD and/or a DVD, and to see them perform. (Live concerts can’t be captured on film.) Find out how extensive their song catalog is, and whether they can play all the tunes you love. Since band leaders are similar to D.J.’s, in that they introduce you as a couple, announce dances, cake-cutting, etc., make sure you vibe with the band leader’s personality. If he makes you feel uncomfortable, move on to the next band on your list. If you are also hiring a D.J., have the band leader and D.J. coordinate their schedules.
Bands generally have a day rate, and overtime fees, so carefully go over the time requirements. If the band you hire is familiar with your site, they will already know where to set up equipment, where the dance floor is, etc. Should they be unfamiliar with your wedding site, take them on a guided tour so there are no unpleasant surprises.
On the contract, get the names of all band members, as well as substitute band members. Have all fees stated, so you don’t pay for something you didn’t request. Band members usually take two breaks, and they should be served a meal. Tip the band 20%, provided the service is exceptional.
-David Toussaint
Check Out Hiring Your Reception DJ
Check Out Planning a Reception at Your Ceremony Site
Check Out Renting Stereo Equipment